Digitalization is a concept that occurs extremely often in modern society. More and documents are created in an electronic version, which makes it easier to read and edit, since data can be retrieved in a short time, as well as the archived files are then archived properly. Among the most preferred invoice scanning solutions are the technological tools developed by SmartSoft – easy to use and set up, financially affordable and adaptable to other software used by the companies.
Why choose OCR technology for invoice scanning?
The management of large volumes of invoices is a complex process which is also defined as time-consuming and prone to errors related to the correct writing of both trade names and amounts due, as well as other key information that should not be mistaken. If the latter happens, then the company may face with financial and non-material losses. For this reason, integrating technologies such as OCR is the recommended approach in this case. Here’s why in details:
- scanning, archiving and sorting fully automatically – these three operations, in the recent past, were carried out manually, but today this process can be fully automated, without neglecting any aspect. With the help of software developments for the digitization of paper documents and their fully streamlined processing afterwards, the accuracy in extracting and organizing information from invoices is many times higher. OCR by SmartSoft is a must for the large organizations in which there are complex structures and many units;
- intelligent key field extraction – we turn again to optical character recognition (OCR) technology, which is a game-changer when working with invoices and other documents. With the help of this digital tool, any accounting operation, but in particular the extraction of key fields from forms and invoices, becomes a facilitated process. Thanks to this result, the employees in the department are more relieved regarding the dynamics in which they work. Now they can focus their attention on more important tasks than scanning invoices;
- less work time and better results – reducing the percentage of errors and increasing the efficiency of scanning invoices and the further work with them is a main purpose of accounting employees. The possibility to optimize the work process is real with technologies such as OCR by SmartSoft – innovative, intelligent and scalable. They are suitable both for larger and smaller companies, regardless of the professional niche in which they operate. The wide range of application of invoice scanning solutions makes them highly preferred by today’s entrepreneur which seeks to streamline every single stage of the work flow;
- reduction of physical storage space for processed invoices – in the past, when digitization was still only in the future, it was necessary to provide a lot of physical storage space for company documentation. Piles of invoices, overflowing shelves and drawers – this was a normal view for the accountants in the departments who until recently did not have access to AI and solutions such as scanning automation and others;
- work with several documents at once – multitasking is a skill that every single employee these days needs to have in order to be maximally productive at their workplace. However, this often turns out to be almost impossible because the obligations turn out to be more that the physical capabilities of accountants to perform them. Luckily, today there is access to exclusive solutions such as OCR from SmartSoft, which can easily simplify work processes and make them much easier to manage.
Every modern company, small or medium, should use software solutions such as those of SmartSoft, for the results of working with invoices (including scanning of documents) to be flawless.
Top 5 benefits of the software
Invoice scanning solutions from SmartSoft are something that is worth every investment because the advantages associated with them are extremely numerous. Five of them, which are defined as the top, are the easy operation of the application, its ability to learn itself, its various settings, a justified price and the scalability of the development. Each of these reasons are good enough for business owners to invest in such software tools with which the work in the departments will change completely.
What other business solutions does SmartSoft offer?
SmartSoft is your opportunity to meet the world of modern technology, which always has something to surprise us with. The company offers innovative solutions such as invoice scanning technology, OCR, automatic processing of bills of lading and insurance claims, PDF solutions and much more. Automatic classification of documents is one of the technologies that should be used if you want to take your business to higher positions and enjoy more success as well.
Conclusion
Invoice scanning solutions from SmartSoft are a solution with many applications. The technology can be used by both small and large companies that want to rationalize work processes and make them easier to implement and more profitable as well. Trust SmartSoft for your business and be sur that the good results wont be late!
