It is very difficult to work with a large volume of documents, especially if they have a complex structure and different types of information are collected in them. For that reason, technologies such as optical character recognition (OCR) software is the right strategy for managing invoices, forms and other company documents. SmartSoft present to the attention of users ocr forms processing software which is an excellent assistant in the accounting activity for a number of reasons. In today’s article you will find out what they are.
How to manage a large volume of documents quickly and easily?
When it comes to managing a large volume of documents such as forms with a simple or complex structure, many employees in the accounting department experience great difficulty in data entry and organizing information. Luckily, software solutions such as OCR for forms come to the rescue with their high efficiency, wide application and easy working principle – they are must have for modern business and for companies that want to achieve better results in accounting terms.
If in the past the management of a large volume of documents was only possible through manual processing, today we can count on technologies such as ocr forms processing software. How it works? The basic principle is the transforming the image into an electronic reading version so that the information can be extracted easily and precisely and without wasting time during the process.
And in addition, OCR for forms is a solution that can be used in any business area where high accuracy is sought when processing documents. It is not surprisingly, so many companies choose automated form processing over manual work – the latter method was the only option in the past, but today it is a great alternative that brings dozens of dividends.
What is OCR and what is its application in fixed forms?
If we were to take a deeper look into OCR forms processing software, we would say a lot of things. The main points of this technology are the following:
- one challenge less for your business – remember those little checkmarks and boxes that contain key information… These details can be a difficult task when it comes to their processing, and this is the reason why more and more companies bet on ocr forms processing software. We live in a world where information is everywhere, and in order to navigate it more easily we must rely on modern technologies;
- streamlining work with documents is now possible – optical character recognition is an innovation in the technological world we live in today. Key data capture is intelligent and with a high degree of accuracy that cannot always be achieved through manual document processing;
- a really wide application – ocr forms processing software can be used in various business areas including healthcare, insurance business, trade etc. Documents such as questionnaires, medical claims, forms and contracts are among the forms possible for automatic processing, which could be subject to OCR;
- equally good results on structured and unstructured forms – regardless of how many input fields there are and how many checkboxes are present in the document, ocr forms processing software can handle any structure perfectly. This is due to the technology’s machine learning and ability to teach itself based on feedback. The software can extract information from forms that are structured, semi-structured and unstructured – examples of such documents are standard type tests, insurance claims, tax forms, bills of lading, invoices, reports, letters, etc.;
- perfect execution in several steps – ocr forms processing software works in several steps. The main moments during the processing of the forms, the receipt and acceptance of the documents, the validation of the calculation and verification of the forms, personalized and the use of high protection of the information.
There are many reasons why it is good to use OCR for forms. One of them is the easy and accurate retrieval of the information, but along with that is also the reduction of errors and time characteristic of similar types of work processes.
Is the technology applicable to scanned documents?
As it turns out, technology is designed to help modern businesses function better. However, as many advantages as it has, the software can also face some difficulties to overcome, which will become clear in a moment. This is the poorly scanned images and the complexity of human language. However, the technology also works very well with image-type documents because OCR technology converts the image into documents that can be edited.
Conclusion
If you are looking for a comprehensive form processing solution, OCR by SmartSoft is the best option for you to bet on. This technology is a game changer in many ways, but mostly because it eases the process of extracting information from forms. It finds wide application and does not require special training for employees to work with it.
